How to have successful projects.
Our software includes a collection of project frameworks, not static templates, that guide your projects from start to finish.
These frameworks provide project solution workflows and guidance crafted by domain experts based on industry best practices. They can be customized to fit the unique needs of your projects.
By following these frameworks, you can ensure consistency, save time, and avoid the pitfalls of starting from scratch.​​​​​
Our AI bot, Jared, offers real-time assistance and best practice project management recommendations consistent with the selected solution framework.
Jared helps you navigate through the complexities of project management, providing insights and suggestions to improve efficiency and effectiveness.
This feature is particularly beneficial for users who may be new to project management or need additional guidance.
Facilitate effortless collaboration with your team and the AI bot Jared by creating written project plans and sharing learnings.
PA supports seamless integration, enabling team members to stay connected and work together effectively.
This feature ensures that everyone is on the same page, reducing miscommunication and enhancing overall productivity.
Your team can be your biggest benefit, it can also be your biggest risk.
Follow and tailor the items regarding the team that are in the preloaded project plan.
Best practice is to establish team norms, review often, and trust but verify.
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Ensure all team members have access to your project and are familiar withh the PA features. ​
Typical stakeholders may include the sponsor, project manager, team members, management team, impacted or involved departments, end users, customers, suppliers, vendors, local community, regulatory bodies, government entities.
Each stakeholder usually has unique needs and some may only be invoved during certain portions of the project.
Tailor the stakeholder preloaded items in the project plan for your needs and review and update ofte,
Projects are organized using a best-practice hierarchical, card-oriented, drag-and-drop system with deliverables, work packages, and tasks.
The three-level structure allows you to break down projects into manageable parts, ensuring that no detail is overlooked.
This feature simplifies task assignment and reorganization, making it easy to view and brainstorm the entire project, adapt to changing project needs and keep your team on track.
Scheduling tasks has never been easier with our drag-and-drop calendar. Assign tasks to specific work periods, track progress, and ensure that all deadlines are met.
This feature helps you maintain an organized project timeline and allows for quick adjustments as needed, ensuring timely project completion.
All projects have some amount of risk.
Assumptions drive risk. What's being assumed and not verified is a risk. Record assumptions. Observe what's stated and implied. Observe body language and tonality when updates are shared.
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Validate assumptions. Diminish ego and ask seemingly dumb questions. Verify key information by asking, even though you believe you may already know the answer.
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Use the risk assessment tool included in all of our solution workflow project plans. Record potential risk items, determine their impact 1 to 5, and estimate the probability percentage. The sheet will do the math. Develop contingency plans for the high scores.
You can not over-communicate your projects.
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Projects create change. Communicating what will and will not change is crucial. By communicating often, you can reduce surprises and expand understanding, commitment, and support for the change.
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Communicating change is like planting a garden. Plant seeds into the project environment, nurture, support, reinforce key messages, and appreciate the time delay.
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There are two categories to communicate: the project and the solution. The project includes the plans, schedules, work, assignments, status, etc. The solution includes what will be implemented, what will change, and what the new processes, tools, and behaviors will be.
Project managers have a drag-and-drop task list to monitor and prioritize team assignments. Individuals prioritize their assignments across all projects using the drag-and-drop My Assignments screen. ​
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These comprehensive features help individuals prioritize their workload, track progress, and ensure no tasks are overlooked.
By centralizing task management, this enhances personal productivity and ensures timely completion of responsibilities.
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By ensuring continuous awareness, smart alerts contribute to the smooth progression and successful completion of projects.​
We recommend formally closing all projects. The solution workflow includes an outline to be customized for closing your projects.
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Users review and share learnings, identify improvements, update the workflow, and save it as a custom workflow for the next project.
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These workflows are shared only with selected team members, ensuring confidentiality and focused collaboration.
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This allows organizations to adapt workflows to individual projects, providing flexibility, continuous improvement, and enhancing the efficiency of project execution.
Project-Assistant provides the structure, methodology, and guidance necessary for planning and tracking all work.
Professionals not trained in project management have found it especially helpful to execute projects successfully, achieve their objectives, and learn best practices.
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Peovides a solid foundation
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Enables responding to change​
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​Becomes your competative advantage​
Successful projects:
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Start with a project framework.
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Use the AI bot Jared for advice.​
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Create and share written plans.
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Build effective teams.
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Engage all stakeholders.
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Dissect deliverables into three levels.
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Use simple scheduling.
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Assess and mitigate risk.
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Communicate often.
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Prioritize all commitments into one list.
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Formally close projects and share learnings.
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Use easy and effective project software.
Benefits:
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Easy for first time users.
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Cost effective.
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Reduced comflict
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Gain domain expertice.
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Seamless collaboration.
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Successful projects.​
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Continuous improvement.
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Comprehensive support.
Project-Assistant offers a solid foundation for your projects. It features an easy-to-use interface, best-practice frameworks, AI-powered assistance, and smart alerts. Enhance your project management with our comprehensive support and efficient tools, designed specifically for professionals in small and mid-size non-profit organizations when winging it is no longer eccective.
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Is the software suitable for professionals in small and mid-size organizations who have not been trained in project management?Absolutely. Project-Assistant is tailored for professionals not trained in project management. Its intuitive interface and comprehensive list of workflows are designed to meet the needs of small and mid-size organizations with limited resources. The software helps these organizations manage their projects efficiently without requiring extensive project management training.
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What types of projects can be managed using the best project management software for professionals not trained in project management?Project-Assistant is versatile and can manage a wide range of projects, including business plans, marketing plans, grant applications, starting a podcast, and even all the daily work commitments. Its best-practice workflows are designed to handle different project types, ensuring that all aspects of project management and daily work are covered.
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What security measures are in place to protect project data?Project-Assistant is housed at Google, which employs advanced security measures to protect your data. These include encryption, secure access controls, and regular backups. These security protocols ensure that your nonprofit’s sensitive information is safeguarded against unauthorized access and data breaches.
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Can it be used for remote project management?As an online project management software, it allows team members to collaborate and work on projects from different locations. It provides a centralized platform for communication, task management, and tracking progress, making it ideal for remote project management.
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What kind of support does your software offer to its users?It offers extensive support, including project management coaching, tutorials, and a responsive customer service team. Additionally, the software includes built-in AI assistance through the AI bot Jared, which provides real-time guidance and answers to project management questions.
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Why is Project-Assistant considered the best project management software for professionals not trained in project management?It offers: Easy to learn and use.. Clear communication and reduces conflicts. Minimization of project disruptions with best-practice workflows. Domain experts provided deliverables. Enhanced competitiveness and adaptability. Promotion of continuous improvement by creating customized workflows.
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Is there a free version of the software available?Yes, Project-Assistant offers a free version. This version provides basic project management features, making it an excellent starting point for professionals new to planning and managing projects.
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How does your software help manage organizations effectively?Project-Assistant offers a comprehensive list of project solution frameworks that guide you through essential steps: Establish your non-profit or for-profit Develop a strategic plan Manage your daily commitments Start a new podcast Onboard new employees Onboard non-profit board members Onboard volunteers Oversee programs and services (More are constantly being added) These frameworks include a plan outline, starting deliverables task groups, and tasks within a drag-and-drop three-level structure for easy planning. Many items include best practice recommendations.
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What if we are too busy to start using the software?No problem! We offer a free initial setup service. Simply, send us your project documentation, and we'll enter it into your free account. You can then review our work and proceed with the next steps at your convenience. We also provide ongoing free suggestions in manageable steps to help you stay on track.